Start Your Wedding Hero

Section 1

Your Wedding

The people, priorities, look, and essentials behind the day.

Is your wedding date confirmed? *

Wedding date * If applicable

Partner one name *

Partner two name *

Estimated guest count *

Best day-of contact and relationship to the couple *

Day-of contact phone number *

Wedding colorsList the main colors and any accent colors.

Wedding theme or style

ClassicModernRomanticGardenRusticGlamorousMinimalVintageCultural/traditionalThemedOther

Theme or style notesOptional details, references, or an 'other' style.

Expected guest attire or dress code

Wedding-party attire style

Preferred EVENTSible staff or DJ attire

EVENTSible attire notes If applicable

What should your wedding feel like? *Tell us about the energy, style, and moments that matter most.

Vibe-to-music guideTurn the feeling into ceremony, dinner, and dance-floor direction.Planning call promptsUse a few examples to decide what matters most.

Surprises, sensitive details, or special considerationsChoose only what applies. Notes stay with the production plan so the team can handle details discreetly.Other details

Sensitive details checklistThink through announcements, surprises, and family dynamics before the day.

Section 2

Ceremony

Sound, music, people, and the order that gets everyone down the aisle.

Will EVENTSible provide ceremony sound or music? *

Ceremony planning promptsA practical way to capture setup, cues, people, and timing.

Ceremony location or setup area If applicable

Ceremony timeline helperWork backward from guest arrival, lineup, and the processional.

Ceremony address or location details If applicable

Guest arrival time If applicable

Ceremony start time If applicable

Ceremony timingBuild buffers around arrivals, lineup, photos, and transitions.

Wedding-party lineup time If applicable

Officiant name If applicable

Will the officiant need a microphone? If applicable

Is there a rehearsal we should know about? If applicable

Rehearsal date If applicable

Rehearsal time If applicable

Rehearsal location, people, or notes If applicable

Processional order and names If applicableAdd each person, pair, or group in entrance order. Three empty places are ready to start.

Need help?

A traditional wedding processional order begins with the officiant and family elders, moves through the wedding party, and ends with the couple or the bride. Spacing should be six to eight feet between each person or pair at a slow-march pace.

Ceremony Entry Sequence

Officiant: Walks first to the altar to signal the start.
Grandparents: Groom's grandparents walk first, followed by the bride's grandparents.
Parents of the groom: Walk together or are seated in the front row.
Mother of the bride: Escorted by a son, relative, or usher to her seat.
Groom: Walks solo, with parents, or enters from the side with the officiant.
Groomsmen: Walk down individually or in pairs, or pair up with bridesmaids.
Bridesmaids: Walk down individually or paired with groomsmen.
Best man and maid/matron of honor: Walk last among the adult attendants.
Ring bearer and flower girl: The final young attendants before the main entrance.
The bride or couple: Walk last, traditionally escorted by a father or both parents.

1. Entry 1

Name or group nameRole

Additional details

Pronunciation noteWalking with / escorted bySong or cue note

2. Entry 2

Name or group nameRole

Additional details

Pronunciation noteWalking with / escorted bySong or cue note

3. Entry 3

Name or group nameRole

Additional details

Pronunciation noteWalking with / escorted bySong or cue note

Other ceremony cues or instructions If applicable

Section 3

Reception Flow

Introductions, formal moments, speakers, and the shape of the celebration.

Will there be a cocktail hour? *

Cocktail-hour flowMap the transition from ceremony to dinner without rushing guests.

Cocktail-hour location If applicable

Cocktail-hour start time If applicable

Cocktail-hour end time If applicable

Cocktail-hour flow If applicable

Guest flowSound coverageOther notes

Cocktail-hour timingCoordinate the room flip, photos, bar service, and reception doors.

Would you like formal wedding-party introductions? *

Wedding-party introduction order If applicableBuild the exact order the MC should announce, including pronunciation and any special cue.

1. Entry 1

Name, couple, or pairRole or relationshipPronunciationIntro song or cueHype note or fun fact

2. Entry 2

Name, couple, or pairRole or relationshipPronunciationIntro song or cueHype note or fun fact

Blessing, welcome, and toast speakersExamples: a parent welcomes guests before dinner, an officiant gives a blessing, or the best person gives a toast after dinner.

1. Speaker 1

Speaker nameMoment typeRelationship or roleApproximate timingMicrophone neededPronunciation noteNotes

Other speaker notes

Do you already know your reception timeline? *

Reception timeline If applicableAdd only what you know. Times can stay estimated until the venue and catering plans are final.

Common moments

Reception flow builderShape introductions, dinner, toasts, dances, and open dancing.

Will there be a meal service? *

Meal service details If applicable

Service styleEstimated meal timeCaterer or contactAnnouncements or notes

Will there be formal moments we should announce or cue? *

Formal moments to announce or cue If applicable

First danceBlessingToastsParent dancesCake cuttingBouquet tossGarter traditionAnniversary danceMoney danceGroup photoPrivate last danceGrand exitOther

Are there special traditions, surprises, or MC instructions? *

Tradition or MC instructions If applicable

Tradition or momentWho is involvedWhen it happensWhat the MC should say or cueOther notes

Section 4

Songs & Special Dances

Choose a status first, then add exact song details only for the moments you are planning.

Ceremony processional If applicable

Song titleArtistExact version or linkStart point or cueFade or stop instruction

Bride or couple ceremony entrance If applicable

Song titleArtistExact version or linkStart point or cueFade or stop instruction

Ceremony recessional If applicable

Song titleArtistExact version or linkStart point or cueFade or stop instruction

Saved ceremony special music If applicablePreserved from an earlier Wedding Hero draft.

Cocktail-hour vibe or featured music If applicable

Song titleArtistExact version or linkStart point or cueFade or stop instruction

Cocktail-hour soundChoose whether this should feel elegant, upbeat, background, or hosted.

Wedding-party entrance If applicable

Song titleArtistExact version or linkStart point or cueFade or stop instruction

Couple grand entrance

Song titleArtistExact version or linkStart point or cueFade or stop instruction

First dance *

Song titleArtistExact version or linkStart point or cueFade or stop instruction

Parent and family dancesAdd one card per dance.

Anniversary dance

Song titleArtistExact version or linkStart point or cueFade or stop instruction

Cake cutting

Song titleArtistExact version or linkStart point or cueFade or stop instruction

Bouquet or garter moment

Song titleArtistExact version or linkStart point or cueFade or stop instruction

Saved garter tradition song If applicablePreserved from an earlier Wedding Hero draft.

Saved private last-dance song If applicablePreserved from an earlier Wedding Hero draft.

Saved line and group dances If applicablePreserved from an earlier Wedding Hero draft.

Last dance or send-off

Song titleArtistExact version or linkStart point or cueFade or stop instruction

Other music, dedications, or special-dance notes

Section 5

Dance Floor & Requests

Give the DJ useful boundaries, favorites, and permission to read the room.

Music styles and preferences *

Clean radio editsOld schoolNew hitsHip hopR&BPopCountryLatinMotownDisco/funkLine dancesSlow jamsGuest requests welcomeNo explicit music

Songs or artists we love and must play *

1. Entry 1

Song or artistArtistNote

2. Entry 2

Song or artistArtistNote

Songs or artists to avoid

1. Entry 1

Song or artistArtistNote

Guest-request preference *

Dance-floor balance *

Cultural, traditional, religious, or language-specific music

Other dance-floor directionOptional. Use this for context the chips and song lists do not capture.

Saved clean-music preference If applicablePreserved from an earlier Wedding Hero draft.

Saved favorite genres, eras, or artists If applicablePreserved from an earlier Wedding Hero draft.

Saved genres, eras, or artists to avoid If applicablePreserved from an earlier Wedding Hero draft.

Section 6

Venue & Vendor Logistics

Answer what you know now. Choosing 'We'll add this later' keeps the plan moving and marks the detail as pending.

Do you have venue coordinator contact information? *

Venue coordinator contact If applicable

Venue coordinator namePhoneEmailNotes

Do you know venue access and load-in details? *

What time can our team access the venue? If applicable

Parking and load-in instructions If applicable

Loading entrance or parkingStairs, elevators, or distanceAccess contactOther access notes

Do you have planner or coordinator contact information? *

Planner or coordinator contact If applicable

Planner/coordinator namePhoneEmailNotes

Do you have photographer or videographer contact information?

Photo and video contacts If applicable

PhotographerVideographerBest phoneCoordination notes

Are there venue sound limits or restrictions? *

Sound limits and venue rules If applicable

Sound limitMusic or venue curfewFog, haze, lighting, or power restrictionsOther rules

Is there a rain or backup plan? *

Rain or backup plan If applicable

Backup locationDecision deadlineWho makes the callSetup or transition notes

Are there power or setup notes? *

Power and setup details If applicable

Available powerSetup areas or placementWi-Fi availabilityOther production notes

Saved power availability If applicablePreserved from an earlier Wedding Hero draft.

Saved venue Wi-Fi availability If applicablePreserved from an earlier Wedding Hero draft.

Vendor meal plan or timing

Section 7