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Wedding Planning Meeting Companion

A guided agenda for phone calls and in-person meetings so the couple, planner, and EVENTSible cover the big decisions and the easy-to-miss details.

Opening your worksheetNo account or email needed

EVENTSIBLE WEDDING HERO

Wedding Planning Meeting Companion

A guided agenda for phone calls and in-person meetings so the couple, planner, and EVENTSible cover the big decisions and the easy-to-miss details.

Wedding at a glance

Couple's namesWedding dateEstimated guest countCeremony venue and addressReception venue and addressHow should the day feel?The couple's three biggest priorities

People and communication

Confirm who can make decisions and who should receive updates.

Primary planning contactDay-of contact and phonePlanner or coordinatorVenue contactPhotographer and videographerOther vendors we should coordinate with

Ceremony walkthrough

Guest arrival, ceremony start, and expected endOfficiant and microphone needsProcessional order, names, and pronunciationsProcessional, special moment, and recessional songsReadings, unity ceremony, memorials, or special traditionsOutdoor weather backup and decision deadline

Reception flow

Cocktail hour timing, location, and music directionWedding-party introduction order and pronunciationsGrand entrance, first dance, blessing, welcome, toasts, cake, and parent dancesMeal style, table release, and vendor meal timingBouquet, garter, anniversary dance, cultural traditions, or surprisesLast dance, private dance, grand exit, and end time

Music and guest experience

Must-play songs and artistsDo-not-play songs and artistsGuest-request rulesClean-edit expectationsFavorite genres, eras, cultures, and energy changesDedications, memorial songs, surprises, or sensitive notes

Venue and production check

Access and setup timeParking, loading, stairs, elevators, and setup locationsPower, Wi-Fi, ceremony audio, and microphone needsNoise limits, curfew, fog restrictions, and venue rulesDJ, photo booth, lighting, karaoke, screens, games, or other booked services

Decisions and follow-up

Decisions made during this meetingOpen questionsCouple or planner follow-up, owner, and due dateEVENTSible follow-up, owner, and due dateNext check-in date and final deadline