Your Wedding Hero draft

Let's get the useful stuff down.

Songs, wedding-party names, ceremony cues, timing, and everything your DJ needs. Start anywhere.

No account or email requiredYour answers save on this device while you work. Print or save a PDF whenever you are ready.
Need help?Talk with EVENTSible+1 (574) 274-5213
Plan statusSaved locally on this deviceYour first answer will start the local draft.

Not sent yetAutosave does not notify EVENTSible. Use the send button when ready.

Printable Wedding Hero

Take the planner offline.

Print the answers you have already entered, with writing space left wherever a question is still blank. You can also save this page as a PDF and send it to EVENTSible.

EVENTSIBLE WEDDING HEROInteractive Wedding Companion · Printable Planner

Your Wedding

Is your wedding date confirmed?

________________________________________________________________

Wedding dateIf applicable

________________________________________________________________

Partner one name

________________________________________________________________

Partner two name

________________________________________________________________

Estimated guest count

________________________________________________________________

Best day-of contact and relationship to the couple

________________________________________________________________

Day-of contact phone number

________________________________________________________________

Wedding colors

________________________________________________________________

Wedding theme or style

________________________________________________________________

Theme or style notes

________________________________________________________________

Expected guest attire or dress code

________________________________________________________________

Wedding-party attire style

________________________________________________________________

Preferred EVENTSible staff or DJ attire

________________________________________________________________

EVENTSible attire notesIf applicable

________________________________________________________________

What should your wedding feel like?

________________________________________________________________

Surprises, sensitive details, or special considerations
☐ Private surprise

________________________________________________________________

☐ Family dynamics

________________________________________________________________

☐ Memorial or reserved seat

________________________________________________________________

☐ Pronunciation or naming care

________________________________________________________________

☐ Accessibility need

________________________________________________________________

☐ Announcement sensitivity

________________________________________________________________

☐ Cultural or religious tradition

________________________________________________________________

☐ Other sensitive detail

________________________________________________________________

Other details

________________________________________________________________

Ceremony

Will EVENTSible provide ceremony sound or music?

________________________________________________________________

Ceremony location or setup areaIf applicable

________________________________________________________________

Ceremony address or location detailsIf applicable

________________________________________________________________

Guest arrival timeIf applicable

________________________________________________________________

Ceremony start timeIf applicable

________________________________________________________________

Wedding-party lineup timeIf applicable

________________________________________________________________

Officiant nameIf applicable

________________________________________________________________

Will the officiant need a microphone?If applicable

________________________________________________________________

Is there a rehearsal we should know about?If applicable

________________________________________________________________

Rehearsal dateIf applicable

________________________________________________________________

Rehearsal timeIf applicable

________________________________________________________________

Rehearsal location, people, or notesIf applicable

________________________________________________________________

Processional order and namesIf applicable
Entry 1
Name or group name

________________________________________________________________

Role

________________________________________________________________

Pronunciation note

________________________________________________________________

Walking with / escorted by

________________________________________________________________

Song or cue note

________________________________________________________________

Entry 2
Name or group name

________________________________________________________________

Role

________________________________________________________________

Pronunciation note

________________________________________________________________

Walking with / escorted by

________________________________________________________________

Song or cue note

________________________________________________________________

Entry 3
Name or group name

________________________________________________________________

Role

________________________________________________________________

Pronunciation note

________________________________________________________________

Walking with / escorted by

________________________________________________________________

Song or cue note

________________________________________________________________

Other ceremony cues or instructionsIf applicable

________________________________________________________________

Reception Flow

Will there be a cocktail hour?

________________________________________________________________

Cocktail-hour locationIf applicable

________________________________________________________________

Cocktail-hour start timeIf applicable

________________________________________________________________

Cocktail-hour end timeIf applicable

________________________________________________________________

Cocktail-hour flowIf applicable
Guest flow

________________________________________________________________

Sound coverage

________________________________________________________________

Other notes

________________________________________________________________

Would you like formal wedding-party introductions?

________________________________________________________________

Wedding-party introduction orderIf applicable
Entry 1
Name, couple, or pair

________________________________________________________________

Role or relationship

________________________________________________________________

Pronunciation

________________________________________________________________

Intro song or cue

________________________________________________________________

Hype note or fun fact

________________________________________________________________

Entry 2
Name, couple, or pair

________________________________________________________________

Role or relationship

________________________________________________________________

Pronunciation

________________________________________________________________

Intro song or cue

________________________________________________________________

Hype note or fun fact

________________________________________________________________

Blessing, welcome, and toast speakers
Speaker 1
Speaker name

________________________________________________________________

Moment type

________________________________________________________________

Relationship or role

________________________________________________________________

Approximate timing

________________________________________________________________

Microphone needed

________________________________________________________________

Pronunciation note

________________________________________________________________

Notes

________________________________________________________________

Other speaker notes

________________________________________________________________

Do you already know your reception timeline?

________________________________________________________________

Reception timelineIf applicable
Moment 1
Moment name

________________________________________________________________

Estimated time

________________________________________________________________

Who is involved

________________________________________________________________

Music or audio cue

________________________________________________________________

Notes

________________________________________________________________

Will there be a meal service?

________________________________________________________________

Meal service detailsIf applicable
Service style

________________________________________________________________

Estimated meal time

________________________________________________________________

Caterer or contact

________________________________________________________________

Announcements or notes

________________________________________________________________

Will there be formal moments we should announce or cue?

________________________________________________________________

Formal moments to announce or cueIf applicable

________________________________________________________________

Are there special traditions, surprises, or MC instructions?

________________________________________________________________

Tradition or MC instructionsIf applicable
Tradition or moment

________________________________________________________________

Who is involved

________________________________________________________________

When it happens

________________________________________________________________

What the MC should say or cue

________________________________________________________________

Other notes

________________________________________________________________

Songs & Special Dances

Ceremony processionalIf applicable
Status

□ Add song □ Not sure yet □ Not doing this

Song title

________________________________________________________________

Artist

________________________________________________________________

Exact version or link

________________________________________________________________

Start point or cue

________________________________________________________________

Fade or stop instruction

________________________________________________________________

Bride or couple ceremony entranceIf applicable
Status

□ Add song □ Not sure yet □ Not doing this

Song title

________________________________________________________________

Artist

________________________________________________________________

Exact version or link

________________________________________________________________

Start point or cue

________________________________________________________________

Fade or stop instruction

________________________________________________________________

Ceremony recessionalIf applicable
Status

□ Add song □ Not sure yet □ Not doing this

Song title

________________________________________________________________

Artist

________________________________________________________________

Exact version or link

________________________________________________________________

Start point or cue

________________________________________________________________

Fade or stop instruction

________________________________________________________________

Saved ceremony special musicIf applicable

________________________________________________________________

Cocktail-hour vibe or featured musicIf applicable
Status

□ Add song □ Not sure yet □ Not doing this

Song title

________________________________________________________________

Artist

________________________________________________________________

Exact version or link

________________________________________________________________

Start point or cue

________________________________________________________________

Fade or stop instruction

________________________________________________________________

Wedding-party entranceIf applicable
Status

□ Add song □ Not sure yet □ Not doing this

Song title

________________________________________________________________

Artist

________________________________________________________________

Exact version or link

________________________________________________________________

Start point or cue

________________________________________________________________

Fade or stop instruction

________________________________________________________________

Couple grand entrance
Status

□ Add song □ Not sure yet □ Not doing this

Song title

________________________________________________________________

Artist

________________________________________________________________

Exact version or link

________________________________________________________________

Start point or cue

________________________________________________________________

Fade or stop instruction

________________________________________________________________

First dance
Status

□ Add song □ Not sure yet □ Not doing this

Song title

________________________________________________________________

Artist

________________________________________________________________

Exact version or link

________________________________________________________________

Start point or cue

________________________________________________________________

Fade or stop instruction

________________________________________________________________

Parent and family dances
Entry 1
Who is dancing

________________________________________________________________

Song title

________________________________________________________________

Artist

________________________________________________________________

Exact version or link

________________________________________________________________

Start point or cue

________________________________________________________________

Fade or stop instruction

________________________________________________________________

Anniversary dance
Status

□ Add song □ Not sure yet □ Not doing this

Song title

________________________________________________________________

Artist

________________________________________________________________

Exact version or link

________________________________________________________________

Start point or cue

________________________________________________________________

Fade or stop instruction

________________________________________________________________

Cake cutting
Status

□ Add song □ Not sure yet □ Not doing this

Song title

________________________________________________________________

Artist

________________________________________________________________

Exact version or link

________________________________________________________________

Start point or cue

________________________________________________________________

Fade or stop instruction

________________________________________________________________

Bouquet or garter moment
Status

□ Add song □ Not sure yet □ Not doing this

Song title

________________________________________________________________

Artist

________________________________________________________________

Exact version or link

________________________________________________________________

Start point or cue

________________________________________________________________

Fade or stop instruction

________________________________________________________________

Saved garter tradition songIf applicable

________________________________________________________________

Saved private last-dance songIf applicable

________________________________________________________________

Saved line and group dancesIf applicable

________________________________________________________________

Last dance or send-off
Status

□ Add song □ Not sure yet □ Not doing this

Song title

________________________________________________________________

Artist

________________________________________________________________

Exact version or link

________________________________________________________________

Start point or cue

________________________________________________________________

Fade or stop instruction

________________________________________________________________

Other music, dedications, or special-dance notes

________________________________________________________________

Dance Floor & Requests

Music styles and preferences

________________________________________________________________

Songs or artists we love and must play
Entry 1
Song or artist

________________________________________________________________

Artist

________________________________________________________________

Note

________________________________________________________________

Entry 2
Song or artist

________________________________________________________________

Artist

________________________________________________________________

Note

________________________________________________________________

Songs or artists to avoid
Entry 1
Song or artist

________________________________________________________________

Artist

________________________________________________________________

Note

________________________________________________________________

Guest-request preference

________________________________________________________________

Dance-floor balance

________________________________________________________________

Cultural, traditional, religious, or language-specific music

________________________________________________________________

Other dance-floor direction

________________________________________________________________

Saved clean-music preferenceIf applicable

________________________________________________________________

Saved favorite genres, eras, or artistsIf applicable

________________________________________________________________

Saved genres, eras, or artists to avoidIf applicable

________________________________________________________________

Venue & Vendor Logistics

Do you have venue coordinator contact information?

________________________________________________________________

Venue coordinator contactIf applicable
Venue coordinator name

________________________________________________________________

Phone

________________________________________________________________

Email

________________________________________________________________

Notes

________________________________________________________________

Do you know venue access and load-in details?

________________________________________________________________

What time can our team access the venue?If applicable

________________________________________________________________

Parking and load-in instructionsIf applicable
Loading entrance or parking

________________________________________________________________

Stairs, elevators, or distance

________________________________________________________________

Access contact

________________________________________________________________

Other access notes

________________________________________________________________

Do you have planner or coordinator contact information?

________________________________________________________________

Planner or coordinator contactIf applicable
Planner/coordinator name

________________________________________________________________

Phone

________________________________________________________________

Email

________________________________________________________________

Notes

________________________________________________________________

Do you have photographer or videographer contact information?

________________________________________________________________

Photo and video contactsIf applicable
Photographer

________________________________________________________________

Videographer

________________________________________________________________

Best phone

________________________________________________________________

Coordination notes

________________________________________________________________

Are there venue sound limits or restrictions?

________________________________________________________________

Sound limits and venue rulesIf applicable
Sound limit

________________________________________________________________

Music or venue curfew

________________________________________________________________

Fog, haze, lighting, or power restrictions

________________________________________________________________

Other rules

________________________________________________________________

Is there a rain or backup plan?

________________________________________________________________

Rain or backup planIf applicable
Backup location

________________________________________________________________

Decision deadline

________________________________________________________________

Who makes the call

________________________________________________________________

Setup or transition notes

________________________________________________________________

Are there power or setup notes?

________________________________________________________________

Power and setup detailsIf applicable
Available power

________________________________________________________________

Setup areas or placement

________________________________________________________________

Wi-Fi availability

________________________________________________________________

Other production notes

________________________________________________________________

Saved power availabilityIf applicable

________________________________________________________________

Saved venue Wi-Fi availabilityIf applicable

________________________________________________________________

Vendor meal plan or timing

________________________________________________________________

Booked Services

EVENTSible services
DJ/MC
Status

□ Booked □ Not sure yet □ Need recommendation

Setup location

________________________________________________________________

Time needed

________________________________________________________________

Notes

________________________________________________________________

Ceremony audio
Status

□ Booked □ Not sure yet □ Need recommendation

Setup location

________________________________________________________________

Time needed

________________________________________________________________

Notes

________________________________________________________________

Cocktail hour audio
Status

□ Booked □ Not sure yet □ Need recommendation

Setup location

________________________________________________________________

Time needed

________________________________________________________________

Notes

________________________________________________________________

Reception sound
Status

□ Booked □ Not sure yet □ Need recommendation

Setup location

________________________________________________________________

Time needed

________________________________________________________________

Notes

________________________________________________________________

Karaoke
Status

□ Booked □ Not sure yet □ Need recommendation

Setup location

________________________________________________________________

Time needed

________________________________________________________________

Notes

________________________________________________________________

Photo Booth
Status

□ Booked □ Not sure yet □ Need recommendation

Setup location

________________________________________________________________

Time needed

________________________________________________________________

Notes

________________________________________________________________

360 Booth
Status

□ Booked □ Not sure yet □ Need recommendation

Setup location

________________________________________________________________

Time needed

________________________________________________________________

Notes

________________________________________________________________

Uplighting
Status

□ Booked □ Not sure yet □ Need recommendation

Setup location

________________________________________________________________

Time needed

________________________________________________________________

Notes

________________________________________________________________

Dance floor lighting
Status

□ Booked □ Not sure yet □ Need recommendation

Setup location

________________________________________________________________

Time needed

________________________________________________________________

Notes

________________________________________________________________

Games/trivia
Status

□ Booked □ Not sure yet □ Need recommendation

Setup location

________________________________________________________________

Time needed

________________________________________________________________

Notes

________________________________________________________________

Kids activities
Status

□ Booked □ Not sure yet □ Need recommendation

Setup location

________________________________________________________________

Time needed

________________________________________________________________

Notes

________________________________________________________________

Rentals
Status

□ Booked □ Not sure yet □ Need recommendation

Setup location

________________________________________________________________

Time needed

________________________________________________________________

Notes

________________________________________________________________

Other
Status

□ Booked □ Not sure yet □ Need recommendation

Setup location

________________________________________________________________

Time needed

________________________________________________________________

Notes

________________________________________________________________

Saved Photo Booth planIf applicable

________________________________________________________________

Saved uplighting planIf applicable

________________________________________________________________

Saved karaoke planIf applicable

________________________________________________________________

Saved games and guest-interaction planIf applicable

________________________________________________________________

Other service notes

________________________________________________________________

Questions or anything else you want the EVENTSible team to know

________________________________________________________________